Malta Chess Federation

Malta Chess Federation

Established in 1923

Privacy Policy

The Malta Chess Federation (‘MCF’) is committed to protecting and respecting your privacy. This policy explains when, how, and why we collect personal data about people.

The Malta Chess Federation is a sports association whose physical premises are at The Chess Club, St Ignatius Complex, Tal-Ħandaq, l/o Qormi, Malta.  

The only information we obtain about our members is provided by them directly. We do not collect personal data simply as a result of a person visiting our website.

The personal data we obtain is applied for the following purposes, namely to:
  • -Obtain payment of membership fees to fund the operation of the MCF.
  • -Identify members on the MCF Website.
  • -Submit details to FIDE to register MCF members in the FIDE player database.
  • -Register members to play for Malta in competitions which the MCF enters.
  • -Submit results of games played to FIDE for rating
  • -Communicating with members for the purposes of running the MCF, including selecting and organising teams and other chess events.
Consistently with this, the contact details provided to us by members may be used to contact them by mail, telephone, or e-mail for the purposes of the MCF. We will hold personal data for as long as a person is a member and for a reasonable time afterwards. This data is held pursuant to the legitimate interests of the MCF, which is the basis on which your data as set out is processed. The table below describes in more detail the main purposes for which we process your personal information, the categories of your information involved and our lawful basis for being able to do this.  
Purpose Personal information used Lawful basis
All Members
To administer any membership you have with us and managing our relationship with you and dealing with payments or enquiries made by you All contact and membership details, transaction and payment information, records of your interactions with us, marketing preferences, and copies of official identification documents. This is necessary to enable us to properly manage and administer your membership with us.
To send you information which is included within your membership benefits package, including details of competitions and events. All contact and membership details. This is necessary to enable us to properly manage and administer your membership with us.
To send you any other appropriate marketing information including our newsletters. All contact and membership details and marketing preferences. Where you have given us your explicit consent to do so.
To answer your queries or complaints. Contact details and records of your interactions with us. We have a legitimate interest to provide complaint handling services to you in case there are any issues with your membership.
Retention of records. All the personal information we collect. We need to retain records in order to properly administer and manage your membership and in some cases, we may have legal or regulatory obligations to retain records.
For the purposes of promoting the sport, our events and membership packages. Images in video and/or photographic form. Where you have given us your explicit consent to do so.
Players/participants
Retention of records Details of events played in, results achieved, and ratings calculated from this data. We have a legitimate interest in retaining this data indefinitely as a historical record.
To disburse prizemoney, refunds, sponsorships or other monies. Bank details, physical addresses, and local taxes details. This is necessary to enable us to properly manage and administer your membership with us and competitive participation in events hosted by us.
To conduct data analytics studies to better understand event attendance and trends within the sport. Records of your attendance at any events or competitions hosted by us. We have a legitimate interest in doing so to ensure that our membership is targeted and relevant.
To implement our special medical security protocols and any legal notices and/or guidelines issued by the national, regional and world public health authorities, SportMalta, the Malta Council for the Voluntary Sector, and organisations to which the MCF is affiliated. Logging of your intended and actual presence at our premises and at venues of any events or competitions hosted by us, including name, telephone number, time of arrival and departure, and body temperature.   We have a legitimate interest in retaining this data for a minimum of four weeks in order to safeguard the health and safety of your members, including yours and that of MCF officials, and in some cases, we may have legal or regulatory obligations to retain such records.
For public health authorities to carry out relevant contact tracing procedures. As above. As above.
Title applicants and licensees
To conduct performance reviews, managing performance and determining performance requirements. Details of your playing, training and arbiter performance, qualifications and history. This is necessary to enable us to properly apply for and maintain FIDE accreditations, and to maintain national accreditations.
To make decisions about your progression and accreditation status.  As above. As above.
To safeguard the health and safety of children or vulnerable adults, and comply with our relevant legal and regulatory requirements. Information about your first aid and education accreditations, and of criminal convictions and offences. We need to retain records in order to properly administer and manage your accreditation and in some cases, we may have legal or regulatory obligations to retain records.
  For some of your personal information you will have a legal, contractual or other requirement or obligation for you to provide us with your personal information.  If you do not provide us with the requested personal information we may not be able to admit you as a member or we may not be able to properly perform our services to you or comply with legal obligations and we may have to terminate your position as a member.  For other personal information you may not be under an obligation to provide it to us, but if you do not provide it then we may not be able to properly perform our services to you. Where you have given us your consent to use your personal information in a particular manner, you have the right to withdraw this consent at any time, which you may do by contacting us as at info@chessmalta.com Please note however that the withdrawal of your consent will not affect any use of the data made before you withdrew your consent and we may still be entitled to hold and process the relevant personal information to the extent that we are entitled to do so on bases other than your consent.  Withdrawing consent may also have the same effects as not providing the information in the first place, for example we may no longer be able to provide certain member benefits to you.

We do not sell or rent personal data to third parties.

 

Certain personal information provided is collated and stored to meet the mandatory requirements under the Laws of Malta including those of the Sports Act, the Regulations on the Register of Beneficial Owners of Foundations and of Associations under the Civil Code of the Laws of Malta, the Voluntary Organistions Act, the Public Health Act Chapter, and related Legal Notices and other subsidiary legislation.  Consequently, such personal information may be provided to SportsMalta, the Malta Business Registry, the Office of the Commissioner for Voluntary Organisations, and the Superintendence of Public Health within the Ministry for Health, as required by law. 

 

Certain personal information is submitted to organisations to which the MCF is affiliated with for the maintenance of player databases, rating systems, registration to events, and historical records.

 

Unless required by law, we do not share personal data with other third parties.

Members can ask for a copy of the data we hold about them. If a member provides information about another person, it is their responsibility to ensure that the other person has given their explicit consent to the processing of their personal data.

 

Should you have any unresolved complaints about the way we process your personal data, you have the right to make a formal complaint to the Office of the Information and Data Protection Commissioner (IDPC).

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Some cookies are needed for the sole purpose of carrying out the transmission of a communication over an electronic communications network – others may be necessary for the provision of a service over the internet, in which case they have to be used.

Other cookies may be desirable to improve your experience, in which case we will ask you for your consent to use them.

Should you wish to amend your cookie preferences, you may click on the banner at the bottom of this page.

 

What cookies do we use?

The cookies we use are the following:

 

Type of cookie
Why we use them
Cookies
Neccessary
To record your cookie banner preferences.
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Our website may contain links to other websites. This privacy policy only applies to the use of our website. We cannot be responsible for other websites even if accessed via links on our website.

We keep our privacy policy under regular review and we will place any updates on this webpage. This privacy policy was last updated on 24 January 2021.

If you have any questions about this policy, please contact us on info@chessmalta.com